Data storage company FileTrek contracted with Harris Interactive to conduct a survey of over 2,000 people to ascertain their views about employee behavior in organizational settings. The results are nothing if not reflective of our work culture. Essentially, more people believe that taking confidential information is likely to result in termination than having sex with a direct report.
We hesitate to draw broad conclusions regarding what this says about value and values. But we suspect it may be more telling than not. JL
Rieva Lesonsky reports on the FileTrek survey in the Huffington Post:
What's worse: taking company information or having sex with one of your employees? According to a recent survey by FileTrek, 79 percent of people say taking confidential documents or information from the office is grounds for termination, compared to only 64 percent who think someone should be fired for having sex with a direct report. The only offenses that ranked higher than taking company information were sexually harassing a co-worker (85 percent) and incompetence on the job (82 percent). Although 72 percent fear being accused of removing confidential information from the office (in fact, it’s their number-one concern), 90 percent believe people do it anyway.
Why it matters to your business: Even if you’ve instituted a company policy against removing confidential information from the office, it's likely not as watertight as you think. A bit more than 30 percent of employees think it’s OK to take confidential information home if they need to work on it at night or on weekends. And how do employees sneak the data out of the office? USB drives.
FileTrek today announced the findings of its January 2012 Document Security Survey of 2,625 Americans aged 18 and older, conducted online by Harris Interactive. The survey revealed a majority of Americans (90%) believe people remove confidential documents from the workplace, even though most adults (79%) say taking confidential files outside the office is grounds for termination.
The study also shows a generational gap in attitudes towards handling confidential files in the workplace. While a majority (68%) of the Millennial generation (those age 18-34) believe it is acceptable to remove confidential files out of the office, only 50% of the 55+ age group believe the same. Adults 55 and older are significantly more likely to believe someone should be fired for taking confidential information than their younger counterparts (86% vs. 74% of those ages 18-54).
The fear of being accused of taking confidential company files made the top of the list (72%) of what employees dread most in work situations. Followed by adults knowing a coworker has shared confidential information outside the company and have managers confront them about it (53%).
The only job offenses that ranked higher than removal of confidential information as grounds for termination were sexually harassing a coworker (85%) and incompetence on the job (82%) – and not by much. Adults found this misuse of confidential files more of a fire-able offense than managers having sex with a direct report (64%) or not doing what their boss instructs (57%).
“Business leaders need to be aware of the changing attitudes toward company intellectual property in the modern workplace,” said Dale Quayle, CEO of FileTrek. “Today’s workforce believes information is an asset to be shared, and while companies have benefited from this collaborative attitude with new technologies and increased productivity, there are risks too. Few cloud services provide the security necessary to track where their confidential data goes. It’s critical for today’s management teams to be more IP aware to ensure data security.”
Though 40% of adults believe it is never acceptable to remove confidential company information out of the office, the report found there are circumstances for which they believe it is acceptable:
•48% - when boss says it’s okay to do so
•32% - to finish a late night project from home instead of having to stay at the office
•30% - to work over the weekend or while on vacation
•16% - when it is confidential information about themselves
•2% - when it can be brought back to the office before the boss knows it was gone
•2% - to show something to family or friends who promise to keep it confidential
Most adults stated that if they were going to risk taking documents, they listed exporting the data to a USB drive (55%) as the most popular manner.
FileTrek is designed to allow secure file sharing, project collaboration, and the ability for managers to track content and data with enhanced compliance-friendly audit reporting. The solution is easy to use, transparent to users and can scale across thousands of desktops and mobile devices to maximize individual and workgroup productivity.
About FileTrek Software
FileTrek is privately held with offices in Los Angeles, California and Ottawa, Canada. FileTrek is a software provider of mobile content management and tracking solutions for complete visibility of sharing, syncing and versioning activities on the desktop and in the cloud. FileTrek solves the modern dilemma of data sprawl, empowers IT professionals, and improves efficiencies in companies of all sizes. For more information about managing your data journey, please visit www.filetrek.com.
Survey Methodology
This survey was conducted online within the United States by Harris Interactive on behalf of FileTrek from January 9-11, 2012 among 2,625 adults ages 18 and older. This online survey is not based on a probability sample and therefore no estimate of theoretical sampling error can be calculated. For complete survey methodology, including weighting variables, please contact Christina Armstrong at carmstrong@graylingcp.com
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